<![CDATA[Virtua - New Jersey Administrative and Clerical jobs]]> http://virtuacareers.com/new-jersey/administrative-and-clerical-jobs en <![CDATA[Unit Secretary 32 hours 7p 7a Labor and Delivery Memorial - (Mt Holly, New Jersey)]]> Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.

Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.

Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.

Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required
Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred.]]> Tue, 24 Jan 2012 14:00:00 GMT 2117101-New-Jersey-General-Administration <![CDATA[Medical Secretary part time - (Voorhees, New Jersey)]]> Summary:
Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment. Compiles information for recording purposes and prepares reports. Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.

Position Responsibilities:
Greets patients and other visitors. Maintains patient flow. Addresses and resolves routine inquiries. Screens and handles any calls and/or correspondence for requests for materials, records, patient appointment, ensuring HIPPA guidelines are followed. Sorts and distributes mail.

Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals. Liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.

Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules. May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.

Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.


Position Qualifications Required
Experience Required:
Proficiency in using computers (data entry, word processing, report production).
Working knowledge of medical terminology.
Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.
Strong organizational skills ability to use sound judgment to prioritize duties.
Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.
One year experience in a medical setting preferred.

Required Education:
High School diploma or G.E.D.
Associate Degree in Medical Secretarial Science preferred.

Position is part time (20 hours) with the availability to cover full time hours during vacations/fill in.

Virtua Health is an equal employment opportunity employer and does not discriminate on the basis of gender, race, age, religion, physical or mental disability, marital status, national origin or any other category protected by federal or state law.

]]> Fri, 20 Jan 2012 14:00:00 GMT 2107863-Voorhees-Admin-Support <![CDATA[Unit Secretary Part Time 20 hours 3p 11p 4 NW Memorial - (Mt Holly, New Jersey)]]> Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.

Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.

Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.

Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required
Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred.]]> Fri, 20 Jan 2012 14:00:00 GMT 2107861-New-Jersey-General-Administration <![CDATA[Registrar - (Mt Holly, New Jersey)]]> Gathers and enters patient demographic information into the hospital information system. Verifies benefits, obtains required authorization. Obtains co-pays, deductibles, co-insurance and deposit amounts. Performs accurate and thorough registrations. Is compliant with regulatory guidelines. Acts as first contact representative of Virtua by providing excellent customer service.

Position Responsibilities:
Obtains copies of patient insurance cards and identification and enters demographic, financial, insurance and clinical information into computer system; verifies completeness and accuracy of all data.

Obtains signatures on all required documents for consent, medical necessity, and on required State, Federal and regulatory documentation. Processes all necessary paperwork.

Correctly identifies, collects and processes co-pays, deductibles, co-insurance and deposits from patients and may facilitate resolution of billing issues by liaising with patient accounting, patient, and insurance representative.

Identifies and provides appropriate referrals and payment options to patients needed financial assistance.

Provides additional office support including telephones, scheduling, typing, filing, etc.

Position Qualifications Required
Experience Required:
1 year minimum medical admittance and/or medical office experience preferred. Must demonstrate a positive demeanor, have both strong verbal and written communication skills. Must be able to handle potentially stressful situations and multiple tasks.
Must have basic typing, computer and/or word processing skills.

Required Education:
High School diploma. Virtua Health is an equal employment opportunity employer and does not discriminate on the basis of gender, race, age, religion, physical or mental disability, marital status, national origin or any other category protected by federal or state law.]]> Tue, 10 Jan 2012 14:00:00 GMT 2083012-New-Jersey-Admissions <![CDATA[Practice Administrators Immediate Openings in Specialty Programs - (Marlton, New Jersey)]]> Virtua, the largest healthcare system in South Jersey, has exciting opportunities for seasoned professionals to join our growing Virtua Medical Group (VMG). Having over 35 primary care & specialty practices that span across Burlington, Camden, Atlantic and Gloucester counties, VMG is committed to continued growth because we understand how critical Physician Practices will be to help shape the future of healthcare to better serve our communities. This is why we need leaders who view themselves as strategic business partners with a dedication to quality patient outcomes. Success for our Practice Administrators will require exceptional collaborative leadership skills to partner with Virtua management, Physicians and championing their teams to operational excellence to meet our patient needs while supporting VMG’s strategic imperatives.

Areas of Specialty: Breast Care, Gynecology & Oncology, Cardiology, Family & Internal Medicine, Hospitalists, Anesthesiology, OBGYN, Neonatology, Surgery, Neurology, Pain Management and Maternal Fetal Medicine.

IMMEDIATE OPENINGS IN: Specialty programs.

Major Responsibilities: Providing leadership, direction and administration of assigned specialty practices/ programs to ensure efficient and effective operations.; overseeing policy and procedure implementation and management, as well as collaborating with the Assistant VP of Operations in the planning and development of processes to improve overall functions of the medical practice(s) while ensuring an outstanding patient experience.; working collaboratively with the Medical leadership in assuring quality patient care in a cost efficient manner while meeting standards of regulatory agencies; coordinates with physician leadership to ensure appropriate workflow for the practice to meet patient needs including growth of the practice and appropriate staffing levels.

Additional Requirements:

· Bachelor’s degree in related field w/ a minimum of 5 years exp. working w/ specialty practices.

· Exp. developing and managing budgets in excess of one million dollars.

· Proven track record of developing highly productive working relations with Physicians.

· Must have excellent communication and customer service skills.

· Certification in Practice Management a significant asset (MGMA, AAPC, ACHE)

]]> Tue, 15 Nov 2011 14:00:00 GMT 1965654-Marlton-Practice-Administrator <![CDATA[Unit Secretary 7a Adult ED 12hpw - (Voorhees, New Jersey)]]> Summary:
Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.

Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.

Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.

Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required
Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred.

PT 12hpw 7a-7p, includes weekends and holidays as required.

]]> Thu, 10 Nov 2011 14:00:00 GMT 1923571-Voorhees-General-Administration <![CDATA[Unit Secretary 12hpw PT 7p - (Voorhees, New Jersey)]]> Summary:
Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.

Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.

Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.

Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required
Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred.

PT 7p -7a,includes weekends and holidays as required. Unit Secretary Exp strongly preferred.

]]> Thu, 10 Nov 2011 14:00:00 GMT 1923570-Voorhees-General-Administration <![CDATA[Unit Secretary PT 7p ADULT ED - (Voorhees, New Jersey)]]> Summary:
Performs clerical and secretarial duties on the unit. Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities:
Processes and maintains clerical information on unit, including lab and other test results. Transcribes and accurately enters physician orders into the computer system. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow and visitor security.

Maintains patient medical records in computer system, ensuring completeness and accuracy of patient charts and records, physician orders, admission, discharge, transfer status.

Assists with coordination of patient flow. Sets up transportation and appointments for follow up with physicians.

Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required
Experience Required:
Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records
Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
Ability to multi-task effectively.
1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education:
High school graduate or equivalent.
Additional coursework in the medical support field is preferred and unit sect in hospital strongly preferred.

PT 7p-7a, includes weekends and holidays as required.

]]> Thu, 10 Nov 2011 14:00:00 GMT 1923572-Voorhees-General-Administration <![CDATA[Sr Clinical System Administrator Pharmacy Voorhees - (Voorhees, New Jersey)]]> Responsible for the overall development, management, maintenance, performance and improvement of the specified Clinical System [i.e. Radiology Information System (RIS), Cardiovascular Information System(CVIS), Laboratory Information System(LIS), Surgical Information System(SIS), etc.]. Performs technical and system administrative support to the Clinical Information System and assists in addressing day-to-day operational needs.
Plans and coordinates the installation, upgrades and maintenance of computers and systems for the specified clinical department (Radiology, Cardiovascular, Lab, Ambulatory/Surgical Services). Identifies and designs future systems needs based on department goals and workflow processes.

Position Responsibilities:
Customer Service ¿Acts as lead individual to ensure overall customer satisfaction with specified clinical system (RIS, CVIS, LIS, SIS). Supports customers for functionality used, including questions, concerns and/or issues pertaining to their job requirements and the use of the software application. Develops management reports as needed for Directors and supervisors. Facilitates planning, coordination, and/or conducting directors, nurse managers, or staff project team user meetings. Acts as the direct liaison between the clinical information system users and information service staff as well as software application vendor.
System Administration - Coordinates the planning and activities needed for the development and maintenance of the specified clinical system (RIS, CVIS, LIS, SIS); Provides day-to-day operation of clinical system equipment and other related activities. Works closely with Department Managers to ensure validation. Coordinates the development and implementation of applications, and programs for Virtua Departments to interact with the patient database. Designs, maintains, and improves existing databases, utilizing internal and external sources. Ensures documentation of all soft ware and hard ware configurations.

Implementation ¿ Coordinates resources required to ensure smooth implementation of the specified clinical system (RIS, CVIS, LIS, SIS). Uses project team methodology in the design and implementation of radiology information system. Arranges meetings with managers, staff, and other pertinent personnel that would be required to detail implementation. Monitors implementation and communicates updates to the project team and users. Establishes course of action to accomplish specific goals; assigns personnel and allocates resources, as applicable.

Teaching and User Application- Provides system functionality education to staff. Develops and initiates a clinical , system training program for physicians and staff as necessary based upon system specifications. Communicates updates in a timely fashion to clinical employees, ancillary departments, nursing, and information services. Presents ongoing clinical system education programs for new and existing clinical employees and appropriate personnel in other hospital areas.

System Maintenance ¿ Performs ongoing database maintenance to ensure the appropriate performance of the system for all users. Provides after-hours support as required.
Team Leader/Project Leader- Investigates, identifies and prepares proposals to solve specific operational problems within all clinical operational areas, working closely with Department Managers and Lead Technologists as well as involving the next level of administration as appropriate. Serves as a project and technical representative for the Department and Virtua in issues relating to specified clinical systems (radiology, laborartory, cardiovascular, surgical systems).

Compliance with policies and standards ¿ Assists in the development of departmental and system policies and procedures associated with specified clinical system (RIS, CVIS, LIS, SIS).

Performance Improvement ¿ Participates in performance improvement activities. Works closely with Quality Assurance/Quality Control personnel to identify and design future needs and efficient workflow processes that include further integration into operations.
Provide 24 x 7 on-call support as required. Adhere to IS Business Practices and Project Methodology.

Position Qualifications Required
Experience Required:
A comprehensive working knowledge of automated spreadsheets, report writing, databases and statistical graphics is required.
Must be able to communicate effectively.
Must have a general understanding of logic relating to computer applications and be able to access and utilize information from other hospital information systems.
Must develop an understanding of hospital policies and procedures relating to system application and Information System security.
Must be able to work 24 hours, 7 days/week on-call as required.

In addition, the following experience is required for each clinical area:
Cardiovascular CVIS/ Radiology-RIS- A minimum of 5 years clinical or IT experience.. Must be knowledgeable of diagnostic imaging technology and procedures, familiarity with computerized Picture Archiving and Communication System (PACS), Must be able to work independently and to anticipate, recognize, and recommend further needs and goals of Virtua Radiology/Cardiovascular Services
Ambulatory Surgical-SIS- Two years computer business analyst or system administration experience in hospital setting required.

Required Education:
Bachelor¿s Degree in business administration or information services desired]]> Wed, 14 Sep 2011 16:00:00 GMT 1752274-Voorhees-Application-Developer <![CDATA[Medical Assistants & Office Assistants for Virtua's Medical Practices (multiple openings) - (Marlton, New Jersey)]]> Wed, 27 Apr 2011 16:00:00 GMT 1407748-Marlton-Practice-Administrator <![CDATA[Practice Administrators & Office Managers for Virtua's Medical Practices (Full Time only) - (Marlton, New Jersey)]]>
Virtua is seeking experienced Practice Administrators & Office Managers for our growing medical practices.

Virtua Medical Group (VMG), a division of Virtua, a multi-hospital health system, has over 20 medical practices that span across Burlington, Camden, and Gloucester Counties in Southern New Jersey. Our practices offer a wide range of services from Breast Care, Gynecology & Oncology, Cardiology, Sports Medicine, Urgent Care, Internal Medicine, Family Practice, and Maternal Fetal Medicine.

VMG is committed to the success of its individual providers, employees and practice sites through close integration with the Medical Staff and Lead Physician:
-Practice Administrator and Office Manager have a voice to affect change which will lead to Outstanding Patient Outcomes, such as:
-Installing an Electronic Medical Record system
-Initiating a partnership with the Patient Access Center to develop a Patient Navigation system

It's no wonder that Virtua Medical Group achieved a score of 90% in Overall Job Satisfaction in an Employee Opinion Survey in 2010. (HR Solutions)

Practice Administrators
Responsibilities:
-Daily operations
-Policy and procedure development, implementation and management
-Planning and development to improve existing medical offices and/or establish new medical offices.
Requirements:
Undergraduate degree in related field with a minimum of 5 years of patient management, including prior medical office management experience. Must be knowledgeable in the business of healthcare. Experience in managing department or large projects within organizations is highly desirable.

Office Managers
Responsibilities:
-Providing leadership, direction and administration of corporate policy and procedures to ensure the efficient and profitable running of the medical practice.
-Supervising and coordinating daily activities of the medical practice including billing, scheduling, medical records, staffing, maintenance of physical space and all non-clinical issues.
Requirements:
High school graduate; 3-5 years supervisory experience in a medical practice; knowledge of insurance, coding, Medicare regulations, and state regulations. You'll love our benefits too!
Medical, Dental, and Vision Insurance
Paid Time Off - up to 31 days per year
Life, accident, and disability insurance, including supplemental programs
Employer-matched 401(k)
Education and wellness programs Virtua Health is an equal employment opportunity employer and does not discriminate on the basis of gender, race, age, religion, physical or mental disability, marital status, national origin or any other category protected by state or federal law.]]> Sun, 10 Apr 2011 16:00:00 GMT 1363378-Marlton-Practice-Administrator